Begin with three priorities.
Choose the moments where flowers matter most to you. It might be the bouquet in your hands, the setting of your vows, and a beautiful dinner table. Those priorities give the plan a clear center and help you decide where an additional arrangement is worth including.
Keep a separate list of lovely extras. A welcome arrangement or flowers at the bar can be considered after the essentials are understood.
Count people, then tables.
For personal flowers, list everyone who will carry or wear a piece. For the reception, your table count and dimensions are often more useful than guest count alone. Ten round tables and two long banquet tables create different floral needs, even with similar numbers of guests.
If the floor plan is still changing, share a range. You can refine quantities as the event becomes clearer.
Think about the room as a whole.
Bring together a few references for flowers, linens, attire, and the venue. Look for common colors, shapes, and textures rather than expecting every arrangement in a reference photo to be reproduced. A small, coherent set of images can communicate more than a large board of conflicting styles.
Make outdoor timing part of the plan.
In Austin, flowers placed outdoors need a thoughtful plan for the conditions. Tell your florist when the ceremony begins, where shade is available, and how long arrangements will be displayed. Follow the care and placement advice given for the flowers in your order.
Discuss reuse before the day.
If you hope to move ceremony flowers to the reception, ask whether the shape, containers, weight, and timing make that practical. Agree on who will move them and where they will go. Reuse works best when it is planned rather than improvised.
Decide who handles the logistics.
À la carte flowers are professionally arranged, but the service may not include venue installation or breakdown. Confirm who receives the flowers, who places them, and who handles any containers after the event. A large installation calls for a different conversation.
A good first inquiry needs your date, location, a rough list of pieces, and a way to reach you. The design can grow from there.